Texas Sea Grant Award Reporting

As part of a Texas Sea Grant award, Principal Investigators are required to report on the progress of their project and provide other information that Texas Sea Grant then reports to the National Sea Grant Office (NSGO) and the National Oceanic and Atmospheric Administration (NOAA).

We provide information to NSGO and NOAA that relates to the progress of your specific project, including several metrics, performance measures and other outcomes that demonstrate the accomplishments of Texas Sea Grant as a whole and the return on NOAA’s investment in the program.

Texas Sea Grant is evaluated, in part, on the basis of these reports, and the results of those evaluations can significantly affect the resources we have available for funding research.  Please be as thorough as possible when completing the reporting requirements and submitting your publications.

Texas Sea Grant held a webinar for tips on required award reporting on January 29, 2018. Please utilize the following webinar reference documents: 

2018-2020 Research Awardee Information PowerpointPublications Reporting and Communications Powerpoint; NOAA Data Sharing Directive; Disclosure of Sponsors Public Notice;

 

Basic Reporting Information:

The most recent Texas Sea Grant Funded Research Reporting Procedures and Guidelines is available here. If you have any questions, please contact Heather Wade, the Reporting Coordinator, and the rest of the reporting team at TXSGReporting@tamu.edu.

As part of a TXSG award, Principal Investigators (PI) are required to report on the progress of their project and provide other information that TXSG then reports to the NSGO. These performance metrics are determined by NSGO and are required of every Sea Grant program. Reporting deliverables are a contractual obligation as outlined in the award contract agreement and in this reporting policy document. All principle investigators are required to report the following to TXSG:

  • Metrics
  • Performance Measures
  • General Progress and Activity
  • Leveraged Funding
  • Impact and Accomplishment Details
  • Publications
  • Ad Hoc and Special Requests

After your grant has concluded, Texas Sea Grant will contact you to solicit updates on publications, especially peer-reviewed journal articles and conference presentations, and on grant-supported students’ publications, graduations and success in their profession. Additionally, you will also be asked to report on any impacts that have measureable and significant economic, societal and/or environmental benefits as a consequence of your project activities and/or findings.

eSeaGrant Online Reporting Portal:

eSeaGrant (eSG) is a fully automated web-and-database system that provides cradle-to-archive management of proposals, projects, project reporting, and information distribution. The website handles TXSG’s Request for Proposal (RFP) and all subsequent reporting for researchers.

All new funded researchers will be given logon credentials for accessing the eSG website. To access the website, go to eseagrant.texasseagrant.org.

You can download a step-by-step guide on using eSeaGrant here.

Publications:

Publication of research results in peer-reviewed journals and presentations at professional conferences are important metrics for evaluating research programs. Investigators and students should plan to publish the results of their Texas Sea Grant-funded work in a format appropriate to the project, and both Texas Sea Grant and NOAA must be properly acknowledged in all materials that are published or released as a result of the project. Therefore, all print and electronic publications resulting fully or partially from Texas Sea Grant funding should acknowledge that support with the following statement:

“Publication supported in part by an Institutional Grant (grant award number here) to the Texas Sea Grant College Program from the National Oceanic and Atmospheric Administration, U.S. Department of Commerce.”

If the grant was awarded in 2014, the grant award number is NA14OAR4170102, and that number should be included in the parentheses above. If the grant was awarded in 2018, the award number is NA18OAR4170088. If the grant was awarded before 2014, please contact the Reporting Team.

In general, if space allows, publications should include both the acknowledgement statement and the Texas Sea Grant logo, which may be found at: http://texasseagrant.org/about/branding-guide/#logos/. In some cases, such as publications produced by third parties like peer-reviewed articles, book chapters or magazine articles where the logo is not allowed, or for student theses and dissertations, the acknowledgement statement alone should be used. In other cases, such as a Powerpoint presentation or a poster, the Texas Sea Grant logo alone may be used.

Publications produced as a consequence of Texas Sea Grant funding are archived and, where copyright allows, made available to the public at the National Sea Grant Library and on the Texas Sea Grant website. An embargo of up to one year may be placed on some types of publications upon request.

Publications should be sent to Texas Sea Grant through the process described below. A summary list of the types of publications to be submitted may be found on page 3 of the report template. A list with more detailed descriptions of the media that are considered publications for purposes of reporting to Texas Sea Grant is available at the NSGO website: http://nsgl.gso.uri.edu/about/pdfs/pubdefinitions.pdf. This list is updated regularly; researchers are advised to check it periodically to ensure that all qualifying publications are reported to Texas Sea Grant. Texas Sea Grant must be sent all publications resulting from the research project, even if they are produced or published after the project has ended.

Please submit digital copies to our office through the eSeaGrant webportal. For most materials, submitting a PDF or other electronic file or the URL of a website is sufficient. However, if a publication is also distributed in printed or other physical form (CDs, maps, DVDs, etc.), five (5) copies must be sent to Texas Sea Grant for archiving at the National Sea Grant Library and at Texas Sea Grant. (Note: Posters for which only a single copy was printed for a presentation may be submitted as a digital file; it is not necessary to send hard copies of poster presentations to Texas Sea Grant.)

Submit digital copies to eSeaGrant and mail hard copies to: Texas Sea Grant Reporting, 4115 TAMU, College Station, Texas 77843.

Please include the Texas Sea Grant project number on all publication submissions.

If you have any questions about reporting, please contact the Reporting Team at TXSGReporting@tamu.edu