Texas Sea Grant Award Reporting

As part of a Texas Sea Grant award, Principal Investigators are required to report on the progress of their project and provide other information that Texas Sea Grant then reports to the National Sea Grant Office (NSGO) and the National Oceanic and Atmospheric Administration (NOAA).

We provide information to NSGO and NOAA that relates to the progress of your specific project, including several metrics, performance measures and other outcomes that demonstrate the accomplishments of Texas Sea Grant as a whole and the return on NOAA’s investment in the program.

Texas Sea Grant is evaluated, in part, on the basis of these reports, and the results of those evaluations can significantly affect the resources we have available for funding research.  Please be as thorough as possible when completing the reporting requirements and submitting your publications.

Reporting:

The linked Research Project Annual Report form is due to our office by October 31 each year your grant is active, including the final year. It covers your activities on the project from November 1 of the previous year through October 31. The Final Project Report encompasses the entire period of the project and is due within 30 days of project completion. Not all research projects will have activities that result in the information requested in the Progress Report form, but for those that do, Texas Sea Grant would like to report these items.

After your grant has concluded, Texas Sea Grant will contact you to solicit updates on publications, especially peer-reviewed journal articles and conference presentations, and on grant-supported students’ publications, graduations and success in their profession. Additionally, you will also be asked to report on any impacts that have measureable and significant economic, societal and/or environmental benefits as a consequence of your project activities and/or findings.

Note: Report templates and guidelines for their completion will be provided to the principal investigator in advance of the due date. The most recent Texas Sea Grant Reporting Guidelines is available here. National Sea Grant reporting requirements can change annually, and those changes will be reflected in the guidelines.

Publications:

Publication of research results in peer-reviewed journals and presentations at professional conferences are important metrics for evaluating research programs. Investigators and students should plan to publish the results of their Texas Sea Grant-funded work in a format appropriate to the project, and both Texas Sea Grant and NOAA must be properly acknowledged in all materials that are published or released as a result of the project. Therefore, all print and electronic publications resulting fully or partially from Texas Sea Grant funding should acknowledge that support with the following statement:

“Publication supported in part by an Institutional Grant (grant award number here) to the Texas Sea Grant College Program from the National Oceanic and Atmospheric Administration, U.S. Department of Commerce.”

If the grant was awarded in 2014, the grant award number is NA14OAR4170102, and that number should be included in the parentheses above. If the grant was awarded before 2014, please contact Mia Zwolinski, Texas Sea Grant Research Coordinator, at mzwolinski@tamu.edu or 979-458-0449 for the grant award number of your project.

In general, if space allows, publications should include both the acknowledgement statement and the Texas Sea Grant logo, which may be found at: http://texasseagrant.org/about/branding-guide/#logos/. In some cases, such as publications produced by third parties like peer-reviewed articles, book chapters or magazine articles where the logo is not allowed, or for student theses and dissertations, the acknowledgement statement alone should be used. In other cases, such as a Powerpoint presentation or a poster, the Texas Sea Grant logo alone may be used.

Publications produced as a consequence of Texas Sea Grant funding are archived and, where copyright allows, made available to the public at the National Sea Grant Library and on the Texas Sea Grant website. An embargo of up to one year may be placed on some types of publications upon request.

Publications should be sent to Texas Sea Grant through the process described below. A summary list of the types of publications to be submitted may be found on page 3 of the report template. A list with more detailed descriptions of the media that are considered publications for purposes of reporting to Texas Sea Grant is available at the NSGO website: http://nsgl.gso.uri.edu/about/pdfs/pubdefinitions.pdf. This list is updated regularly; researchers are advised to check it periodically to ensure that all qualifying publications are reported to Texas Sea Grant. Texas Sea Grant must be sent all publications resulting from the research project, even if they are produced or published after the project has ended.

Please submit digital copies to our office. For most materials, submitting a PDF or other electronic file or the URL of a website is sufficient. However, if a publication is also distributed in printed or other physical form (CDs, maps, DVDs, etc.), five (5) copies must be sent to Texas Sea Grant for archiving at the National Sea Grant Library and at Texas Sea Grant. (Note: Posters for which only a single copy was printed for a presentation may be submitted as a digital file; it is not necessary to send hard copies of poster presentations to Texas Sea Grant.)

Submit digital copies to Zwolinski at mzwolinski@tamu.edu. Mail hard copies to: Mia Zwolinski, Research Coordinator, Texas Sea Grant, 4115 TAMU, College Station, Texas 77843.

Please include the Texas Sea Grant project number on all publication submissions.

If you have any questions about reporting, please contact Zwolinski at mzwolinski@tamu.edu or 979-458-0449. For additional information about publications or the use of the acknowledgement statement and logos, please contact Cindie Powell, Texas Sea Grant Assistant Director, at cpowell@tamu.edu or 979-862-3770.